ON THE DAY WEDDING CO-ORDINATION
We are proud and passionate to introduce our unique and award-winning on the day coordination and guest management service. Executed with experience, giving you the freedom to focus on your day knowing full well that we are there for you, to ensure that your celebration will be the embodiment of everything that you wished for, planned for, and worked so hard for.
All those tiny details you hold in your head, those scribbles or notes on your phone and journal, we want to see and hear all about them. We will sit down prior to the wedding and go through our very extensive checklist, you will be amazed at the level of detail required and the questions we ask...
Initial Wedding Consultation
It's important for us to establish a mutual connection right from the word go. An initial phone or zoom consultation will ensure I understand your vision as a couple and help me obtain a good overview of what you'd both like to achieve on your wedding day.
From experience visiting the site of your wedding at the earlier stage possible is critical. I prefer to visit the site as soon as your wedding date is secured in our diary. As a time served large build project manager and surveyor I approach a site visit differently to most planners, the main aim of the viewing is to assess the lay of the land identifying any slopes, pitches, drains or undulations that may cause an issue, clarify if the site is deemed sacred ground or if attached to grade 1 or 2 listed building comes with any restrictions. Part of the survey will involve flood risk assessment, fields and agricultural land is prone to surface water retainment. I will identify access and exit points for supplier vehicles, check gate widths and height restrictions for heavy goods vehicles/marquee/tipi lorries including tree-lined roads or bridge weight restrictions (More applicable on private estates and very rural locations). Together we will walk the site and view the proposed marquee/structure location from every angle, clarifying discrete yet suitable workable locations for your site services (Generators, catering tents and bathroom facilities) confirming meeting fire points, running water facilities and onsite storage.
3 months prior to your wedding date, we will choose a date to walk the entire site. At this stage, I will have an in-depth understanding of exactly how you envision your day and a clear understanding of all suppliers secured. I invite all key suppliers to attend the walk around, this enables all parties to view the land available, clarify access, parking and exist points, whilst confirming a methodical build schedule with suppliers.
Timeline For Suppliers and Wedding Day
Following the walkaround meeting, I will create a wedding day schedule (Or build a schedule if included within your secured service) inclusive of the front of house timeline, back of house preparation, site services plan and site map including supplier site services power requirements and band riders, catering requirements, guest dietary requirements, seating plans, (Set up, layout and provision care). The securement of all suppliers onsite public liability documents, relevant health, and safety certificates. In order to complete this management stage an in-depth meeting is required, we will discuss all suppliers, confirm the service you have secured, additional information required menus, table plans, guests management (Disability, illness or elderly guests), parking, speeches, celebrants, specific images you wish your photographer to capture… the list is huge!
I’m a huge believer in transparent communication, not only do you get me and the team for the day, but you also have unlimited email and online communication via an app from the handover stage 2 weeks prior to your wedding day. No question or query is to small.
Main Contact for Suppliers
The week of the wedding is handover week, and I will take the reins of your wedding. Your phone can be turned off and all calls will be directed to us, as myself and the teamwork behind the scenes with your chosen wedding suppliers.
Wedding Coordination – On Your Wedding Day
I, will be the first onsite, conduct a full walk around checking the power, bathroom facilities, gates, and the land surrounding your wedding area (There’s a vast checklist to complete prior to any suppliers or guests arriving onsite). Each supplier will be booked onto site to conform with strict health and safe practices, assisted with unloading and preparation. Full guest management and quiet management of the day, I and the team will stay until a time that suits you (Pre-agreed), and do everything we can to help with packing away before the end of the day!
Your investment will be reflected by the service required
We can fully support your wedding day management needs with one planner or a full team of co-ordinators. The above list of services is for guide purposes only, a bespoke service design will be created and tailored to the requirements of each couple and wedding style.
Fees reflected by service required.
Wondering how or who will oversee your marquee or structural build, we can help just ask.